AARP is the nation's largest nonprofit, nonpartisan organization dedicated to empowering people 50 and older to choose how they live as they age. With a nationwide presence, AARP strengthens communities and advocates for what matters most to the more than 100 million Americans 50-plus and their families: health and financial security, and personal fulfillment. AARP also works for individuals in the marketplace by sparking new solutions and allowing carefully chosen, high-quality products and services to carry the AARP name. As a trusted source for news and information, AARP produces the nation's largest-circulation publications, AARP The Magazine and the AARP Bulletin.
The Controller's Office is responsible for AARP's enterprise-wide accounting activities. This includes maintaining internal controls; compliance with federal, state, and other legal reporting requirements; grants management; revenue recognition; general ledger activity; accounts payable/receivable; payroll; tax; and procurement functions to include managing strategic outsourcing, contract negotiation and supplier management.
The Procurement Operations Associate processes requisitions, invoices, and direct payments from vendors or requestors. They acquire knowledge of contracts, accounting codes, business policies, and procedures to expedite procurement and payment. The Associate manages financial transactions, monitors work progress, ensures timely creation and updates of purchase orders, and ensures timely payment of invoices while maintaining accuracy and compliance with policy and contractual obligations.
Responsibilities
- Provides exemplary customer service at all times taking into consideration the level of knowledge and sometimes emergent situations that customers may have.
- Runs reports and queries to locate work items that are non-compliant with policy and proceeds to correct issues allowing both Requisitions and Vouchers to move to completion.
- Matches invoices to Purchase order lines and/or recodes invoices to assure accurate processing. Provides assistance to internal and external partners to research problems, questions and issues related to Invoices, Purchase Orders and Contracts.
- Understands and applies policy to determine correct coding of Invoices and Purchase Orders.
- Initiates and completes often complex Requisition/Purchase Order documentation.
- Communicates with requestor and staff of all levels to assure correct and accurate processing.
- Enforces policy to assure required SOW, MOU, and/or Contract are present for PO creation.
- Provides analytical support i.e., troubleshooting, initiation of trouble reports and detailed documentation of problems for Help Desk, managers, and for the user community in the group.
Qualifications
- High School diploma and 3-5 years of relelvant experience.
- Requires judgment and advanced analytical ability.
Preferred:
- Associate Degree
- PeopleSoft Experience
AARP will not sponsor an employment visa for this position at this time.
Additional Requirements
- Regular and reliable job attendance
- Effective verbal and written communication skills
- Exhibit respect and understanding of others to maintain professional relationships
- Independent judgement in evaluation options to make sound decisions
- In office/open office environment with the ability to work effectively surrounded by moderate noise
Hybrid Work Environment
AARP observes Mondays and Fridays as remote workdays, except for essential functions. Remote work can only be done within the United States and its territories.
Compensation and Benefits
AARP offers a competitive compensation and benefits package including a 401(k); 100% company-funded pension plan; health, dental, and vision plans; life insurance; paid time off to include company and individual holidays, vacation, sick, caregiving, and parental leave; performance-based and peer-based recognition and tuition reimbursement.
Equal Employment Opportunity
AARP is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. AARP does not discriminate on the basis of race, ethnicity, religion, sex, color, national origin, age, sexual orientation, gender identity or expression, mental or physical disability, genetic information, veteran status, or on any other basis prohibited by applicable law.